Administrative Assistant

Location: Woodstock, Vermont
Reports To: Executive Director
Employment Type: Part Time | On-site

Position Overview

GMHA is seeking a reliable, detail-oriented Administrative Assistant to support daily office, accounting, and event operations. This position is in-office three days per week, with the potential to grow into a full-time opportunity for the right candidate.

Responsibilities

Finance & Accounting

• Classify and organize incoming revenue and bank deposits
• Assist with expense tracking and receipt collection
• Scan and file invoices and financial documents
• Coordinate and communicate with GMHA’s outside accountant
• Maintain accurate digital and physical records
• Support month-end and year-end document preparation
• Respond to vendor and internal financial inquiries in a timely manner
• Assist with payroll preparation

Office Management

• Assist with administrative and office organization tasks
• Support general office operations, including answering phones, managing mail, and serving as a primary point of contact

Program & Event Support

• Provide administrative support to event managers
• Help coordinate volunteers, facility rentals, and outside groups
• Assist with event preparation, scheduling, and logistics
• Help organize event materials, vendor communications, and office coordination

Database & Donor Management

• Assist with processing donations
• Maintain the donor database
• Generate donor acknowledgement letters
• Perform other administrative and financial support duties as assigned

Qualifications

• Strong organizational, communication, and administrative skills
• Excellent attention to detail and accuracy
• Comfortable handling confidential financial information
• Ability to multitask and manage shifting priorities
• Proficiency with Microsoft Office and basic computer systems
• Previous administrative, bookkeeping, or event support experience preferred
• Ability to work independently and collaboratively with a team

Schedule

• In-office position
• Three days per week
• Flexible daytime hours may be available

Compensation

• Hourly position, based on experience
• Opportunity for advancement into a full-time role

Ideal Candidate

The ideal candidate is dependable, professional, organized, and enjoys supporting both office operations and team events in a fast-paced environment.

To Apply

Please submit your resume and cover letter to Jessica Brodie, Executive Director, at Jessica@gmhainc.org, or apply online below.