Event Manager

Title: Event Manager
Schedule: Full-time – May include weekends and holidays during event season
FLSA: Exempt – Salaried
Reports to: Executive Director

Purpose:

In support of GMHA’s mission, provides management and support for specific competitive events.

Key Responsibilities:

Oversee all aspects of assigned GMHA events, including:

• Planning and Budgeting
• Licensing agreements for sanctioning recognized shows
• Advertising and Marketing, including Omnibus/Prize listings, event programs and content for GMHA email and social media marketing.
• Securing awards and prizes; overseeing awards presentation(s)
• Hiring Officials and event staff; initiating contracts and communicating housing needs
• Processing entries and preparing any needed pre-event materials
• Communicating grounds needs to the Grounds Crew
• Arranging catering/food service for the event
• Assuring relevant scheduling and stabling assignments are completed in a timely manner and communicated to the competitors
• Recruiting and managing volunteers
• Being onsite to oversee the event and communicate with officials, staff, volunteers and competitors; troubleshoot as needed
• Assuring results and financial close-outs are reported as required
• Assuring the quality and safety of the event
• Preparing the after-event survey seeking competitor feedback
• Mentor interns as necessary
• Other duties as assigned by the Executive Director

Skills, Knowledge & Qualifications:

• Excellent interpersonal and communication skills and a personable manner towards supervisors, staff, clients, suppliers, and the general public
• Ability to command the respect of board members, staff, competitors, volunteers, etc.
• Ability to motivate and work effectively with volunteers, groups and individuals.
• Excellent oral and written communication skills.
• Demonstrated creative planning, organizational and problem-solving skills.
• Ability to organize own work, coordinate projects with others, and manage multiple projects simultaneously.
• Proficient technical skills with a willingness to learn new technologies.
• Knowledge of equestrian events and their governing bodies or willingness to learn
• Ability to interact with others with tact and diplomacy
• Initiative, sound judgment and ability to work independently and as a team member
• Honesty, reliability, and a good work ethic