Event Manager

Website Green Mountain Horse Association

Title: Event Manager
Schedule: Full-time – May include weekends and holidays during event season
FLSA: Exempt – Salaried
Reports to: Executive Director

Purpose:

In support of GMHA’s mission, provides management and support for specific competitive events.

Key Responsibilities:

Oversee all aspects of assigned GMHA events, including:

  • Planning and Budgeting
  • Licensing agreements for sanctioning recognized shows
  • Advertising and Marketing, including Omnibus/Prize listings, event programs and content for GMHA email and social media marketing.
  • Securing awards and prizes; overseeing awards presentation(s)
  • Hiring Officials and event staff; initiating contracts and communicating housing needs
  • Processing entries and preparing any needed pre-event materials
  • Communicating grounds needs to the Grounds Crew
  • Arranging catering/food service for the event
  • Assuring relevant scheduling and stabling assignments are completed in a timely manner and communicated to the competitors
  • Recruiting and managing volunteers
  • Being onsite to oversee the event and communicate with officials, staff, volunteers and competitors; troubleshoot as needed
  • Assuring results and financial close-outs are reported as required
  • Assuring the quality and safety of the event
  • Preparing the after-event survey seeking competitor feedback
  • Mentor interns as necessary
  • Other duties as assigned by the Executive Director

Skills, Knowledge & Qualifications:

  • Excellent interpersonal and communication skills and a personable manner towards supervisors, staff, clients, suppliers, and the general public
  • Ability to command the respect of board members, staff, competitors, volunteers, etc.
  • Ability to motivate and work effectively with volunteers, groups and individuals.
  • Excellent oral and written communication skills.
  • Demonstrated creative planning, organizational and problem-solving skills.
  • Ability to organize own work, coordinate projects with others, and manage multiple projects simultaneously.
  • Proficient technical skills with a willingness to learn new technologies.
  • Knowledge of equestrian events and their governing bodies or willingness to learn
  • Ability to interact with others with tact and diplomacy
  • Initiative, sound judgment and ability to work independently and as a team member
  • Honesty, reliability, and a good work ethic

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